The role of an office manager or secretary is complex, requiring specialized abilities to coordinate schedules, communications, records, and facilities. Without proper training, secretaries and office managers often feel unprepared and overwhelmed. This course provides the essential skills needed to excel as an office professional and keep operations running smoothly.
Mastering office administration best practices delivers compelling benefits:
- Confidently manage daily tasks and priorities
- Communicate effectively with colleagues and clients
- Organize records and information flows
- Smoothly coordinate schedules and events
- Increase productivity through time management
- Collaborate with teams and resolve conflicts
- Gain expertise using office tools and software
With the specialized training in this course, students gain capabilities to drive efficiency, organization, and collaboration in the workplace. The skills are invaluable for new and experienced secretaries, office managers, administrative assistants, receptionists, and other administrative roles.
Course Overview
This comprehensive course provides interactive training in core skills for office management excellence. Through hands-on lessons, students gain techniques to master scheduling, communication, documentation, organization, time management, and collaboration.
With a focus on practical application, the curriculum features exercises in calendar management, business writing, record keeping, email etiquette, customer service, and more. Students will build expertise using office software tools to enhance productivity.
The course equips students with frameworks to set up efficient workflows, processes, and filing systems. Communication modules build skills for professional correspondence, phone conversations, meeting facilitation, and team building.
By the program’s conclusion, students will have developed specialized capabilities to keep offices running seamlessly and ensure successful on-the-job performance.
Who Should Take This Course
New and experienced secretaries, administrative assistants, receptionists, office managers, and other administrative professionals looking to excel. Ideal for those in corporate, legal, healthcare, or other office settings.
What You’ll Learn
- Time management and prioritization
- Email, calendar management, organization
- Business writing and documentation
- Records management and data organization
- Verbal communication etiquette
- Customer service, phone skills, and reception
- Event planning and meeting coordination
- Teamwork, leadership, and conflict resolution
- Office software, tools, and technology
Course Content
Introduction to Office Management
- Defining the office manager role
- Key responsibilities and best practices
Preparing to Manage an Office
- Establishing goals, workflows, policies
- Selecting office tools and technologies
Time and Task Management
- Prioritizing with urgency vs. importance
- Scheduling techniques and tools
Boosting Productivity
- Leveraging technology to optimize workflows
- Minimizing distractions and interruptions
Email and Calendar Management
- Structured inbox management
- Meeting scheduling and coordination
Business Writing Skills
- Composing emails, letters, and documents
- Proofreading and editing techniques
Records and Document Management
- Organizing paper and digital files
- Establishing retention policies and protocols
Verbal Communication Skills
- Phone, meeting, and presentation abilities
- Active listening and communication techniques
Customer Service and Reception
- Managing visitor reception and calls
- Excelling at client/colleague interactions
Event Planning and Coordination
- Planning conferences, meetings, and special events
- Managing bookings, vendors, and logistics
Teambuilding and Collaboration
- Building relationships and managing conflicts
- Leading and delegating effectively
Benefits for Organizations
- Increased office productivity and efficiency
- Effective communication and information flows
- Smooth coordination of workflows and events
- Enhanced customer service and professionalism
- Improved organization and records management
- Empowered workforces with expanded capabilities
Benefits for Individuals
- Time management, planning, and prioritization skills
- Business writing and verbal communication proficiency
- Ability to excel in managing schedules, calls, and visitors
- Techniques to collaborate smoothly on teams
- Confidence using office software and technology
- Valuable expertise to advance administrative careers
Frequently Asked Questions
Q: What types of software and technology skills are covered?
The course provides training in popular office productivity software like Microsoft Office 365, Google Workspace, email platforms, shared calendaring tools, CRM systems, and more.
Q: Do I need any prior experience to take this course?
No prior experience is required. The course is designed for both new and experienced administrative professionals. The lessons start from a foundational level.
Q: Is there a certificate of completion?
Students will receive a certificate upon completing all course milestones to validate the new skills and knowledge gained.